Children’s Chiors

May 20, 2016

Dear Elementary Children’s Honor Choir Participant and Parent,

Congratulations! You have been accepted to the 2014 NY/ACDA Elementary Children’s Honor Choir taking place on August 15 – 16, 2015. Please read this letter carefully as it contains extremely important information.

Your black folder has:

• A label with your name, school and assigned voice part
• Choral music (6 pieces)
• A part learning CD
• Medical form to be completed, notarized and returned by July 1.

REGISTRATION FEE: A registration fee of $125 is due by July 1, 2016. You can pay on-line via PayPal:

Student’s First Name

Student’s Last Name

Or mail the check (made payable to NY/ACDA) to:

Eric Williamson
c/o Brooklyn Youth Chorus
179 Pacific Street
Brooklyn, NY 11201

Please note: Students who were notified they were awarded a scholarship should submit the fee notated in their scholarship award letter.

Late payments will not be accepted. Please contact Eric Williamson as soon as possible if you will not be able to submit payment by the deadline.

MEDICAL FORM: Included in your packet is a medical form. It must be completed, notarized and returned to Eric Williamson by July 1, 2016. 

HOUSING: Housing arrangements must be made individually. You are not required to stay at the Hilton Albany, however it is very convenient as the Tuesday rehearsal and concert will take place there. Hotel arrangements should be made on your own as soon as possible, as the hotel fills up quickly for the summer music conference. Here is the hotel code: 1NYSSM. Currently the starting rate is $144 a night. All reservations must be made online at www.hilton.com. This is the hotel code:

CHAPERONES: Chaperone names must be submitted with the chorister’s information form. Chaperones will have the opportunity to volunteer to be available for portions of the rehearsals, the Monday evening dinner and other events throughout the two day period. While we do not expect all chaperones to be present at rehearsals, we ask that chaperones are reachable by cell phone should an issue arise.

NAMETAGS: Students must wear nametags to all rehearsals, which will be distributed at registration. (We will not wear nametags for the concert/photo opportunity.)

 REHEARSALS: All students participating must attend all parts of all rehearsals in order to participate in the concert. Students will not be excused from any part of any rehearsal. There are no exceptions to this rule. Please be prompt and remember to bring your music, 2 sharpened pencils, and a refillable water bottle (water only) to all rehearsals. NO GUM! Remember to use your best listening, concentration and singing skills while working with Mr. Leck.

REHEARSAL/PERFORMANCE SCHEDULE: All Monday rehearsals will be held on the College of Saint Rose campus [Massry Center for the Arts building, 1002 Madison Avenue, Albany, NY 12208] and the Tuesday rehearsal and concert will take place at Hilton Albany [30 Lodge St, Albany, NY 12207] as part of the New York State Summer Music Conference. 

The tentative schedule for Monday, August 15, 2016 is:
11:30AM – 1:00PM Registration (Lunch before on your own.) – College of Saint Rose
1:00PM – 5:00PM Rehearsal (Students should bring a snack for the break.) – College of Saint Rose
5:00PM – 6:30PM Dinner (Provided for choristers) – College of Saint Rose
6:30PM – 8:00PM Rehearsal – College of Saint Rose

The tentative schedule for Tuesday, August 16, 2016 is:
10:30 – 1:30PM Rehearsal and short lunch break – Hilton Albany
2:00-2:45 PM Concert – Hilton Albany

CONCERT DRESS: Singers will wear the festival T-Shirts with blue jeans (knee-length skirt or pants are acceptable—please no shorts). T-shirts will be distributed to the singers at registration. T-shirts must be tucked in and are only to be worn at the concert. Please make sure hair is clean and out of your face, with limited jewelry worn. Please avoid scented perfume, cologne or hair products due to allergies.

Additional information will be sent via email throughout the summer. If you have any questions in the meantime, do not hesitate to contact me.

Thank you and we look forward to seeing you in August!

Sincerely,
Eric Williamson
Elementary Children’s Honor Choir Coordinator
Brooklyn Youth Chorus, Chorus Manager
179 Pacific Street
Brooklyn, NY 11201
[email protected]

FORMS: 2016 NY-ACDA Elementary Honor Choir Medical Release

Featuring Guest Conductor
Mr. Henry Leck
Professor Emeritus of Choral Music, Butler University
Founder & Artistic Director, Indianapolis Children’s Choir

Who: Current 4th, 5th, and 6th grade choir students.  

Where: The Hilton Albany, 40 Lodge Street, Albany, NY

When: August 15-16, 2016

ITINERARY
Monday, August 15, 2016:
11:30AM – 1:00PM Registration (Lunch before on your own.)
1:00PM – 5:00PM Rehearsal (There will be a snack break.)
5:00PM – 6:30PM Dinner (Provided)
6:30PM – 8:00PM Rehearsal

Tuesday, August 16, 2016:
10:30 – 1:30PM Rehearsal and short lunch break
2:00-2:45 PM Concert

APPLICATION DEADLINE: APRIL 30, 2016 POSTMARK

Students who are accepted into the Elementary Children’s Honor Choir are responsible for the participation fee ($125) and their lodging and meals for the weekend. Notification of acceptance will be sent out by May 23, 2016.  Soon after, registration forms and fees ($125.00) will be due. Upon receipt of these materials, music, a rehearsal CD, housing information in Albany, expectations and procedures will be sent to the recommending teacher for distribution. 

For questions or more information please contact Eric Williamson <[email protected]>, NYACDA Middle School Honor Choir Chair. 

Checks can be mailed to:
Eric Williamson
c/o Brooklyn Youth Chorus
179 Pacific Street
Brooklyn, NY 11201

APPLICATION

PAYMENT

NYACDA Elementary Honor Choir application fee

ACDA member sponsored applicant $15.00 USDNon-ACDA member sponsored applicant $20.00 USD

Student First Name

Student Last Name