May 8, 2019
Dear Elementary Honor Choir Student and Parent,
Congratulations! You have been accepted into the 2019 NY/ACDA Elementary Honor Choir taking place on August 12-13, 2019. Please read this letter carefully as it contains important information.
MATERIALS: This month, you should receive a black folder from your music teacher with:
- A label with your name, school, and assigned voice part
- Choral pieces (6 music pieces)
- Medical form to be completed and returned
REGISTRATION FEE: In order to participate in the program, a registration fee of $140 is due by JUNE 1.
Payment Options:
1. Paypal (preferred)
Please note: NY/ACDA runs an Elementary and Junior Honor Choir program. Make payment for the Elementary Honor Choir.
2. Check – Make payable to NY/ACDA and mail to the following address:
Ann Murphy, NYACDA Treasurer
158 Saint Johns Drive, Rochester, New York 14626
Please note: If you applied for a scholarship, you will receive a separate letter/email notifying you of the results. Scholarship recipients should submit the fee notated in their scholarship award letter.
MEDICAL FORM: Included in the black folder is a medical form. It must be completed and returned by JUNE 1. Mail to Johna Rae Barrow, PO Box 65, Purdys NY 10578. (Found online here)
HOUSING: Housing arrangements must be made individually. You are not required to stay at the Hilton Albany; however, it is very convenient as the Tuesday rehearsal and concert will take place there. Hotel arrangements should be made on your own as soon as possible, as the hotel fills up quickly for the summer music conference. Here is the hotel code: 1SMA19 . Currently, the starting rate is $147 a night. All reservations must be made online at www.hilton.com
CHAPERONES: Although we do not require parents and teachers to stay with their child/student during the rehearsals and Monday night dinner, we rely on parents and teachers to volunteer as chaperones to ensure the safety of the children and smoothness of the program. Parent/Teacher Chaperones will be needed for the Monday rehearsal, Monday evening dinner and Tuesday rehearsal. Sign up to chaperone at: https://www.signupgenius.com/go/20F0844A5A72EABF58-parentteacher1
WHAT TO BRING: All students must attend all parts of all rehearsals in order to participate in the concert. Students will not be excused from any part of any rehearsal. There are no exceptions to this rule. Please be prompt and remember to bring your music, 2 sharpened pencils, and a refillable water bottle (water only) to all rehearsals. No gum!
LOCATION: Location for Monday and Tuesday are DIFFERENT.
MONDAY rehearsals will be held on the College of Saint Rose campus
[Massry Center for the Arts Building, 1002 Madison Avenue, Albany, NY 12208]
TUESDAY rehearsal and concert will be a part of the New York State Summer Music Conference and take place at Hilton Albany [30 Lodge St, Albany, NY 12207]
SCHEDULE:
Monday, August 12
College of Saint Rose campus
Massry Center for the Arts Building, 1002 Madison Avenue, Albany, NY 12208
11:30AM – 1:00 PM Check-in (Lunch before on your own)
1:00 PM – 5:00 PM Rehearsal (Students should bring snack for the break)
5:00 PM – 6:30 PM Dinner (Provided for students)
6:30 PM – 8:00 PM Rehearsal
Tuesday, August 13
Hilton Albany
30 Lodge St, Albany, NY 12207
10:30 AM – 12:30 PM Rehearsal
12:30 – 1:30 PM Lunch Break – On your own
1:30 PM Call Time
2:00 PM – 2:45 PM Concert
(Concert is FREE and open to the public)
CONCERT DRESS: Singers will wear the festival T-Shirts with blue jeans (knee-length or pants are acceptable – please no shorts). T-shirts will be distributed to the singers at check-in. T-shirts must be tucked in and are only to be worn at the concert. Please make sure hair is clean and out of your face, with limited jewelry worn. Singers can wear a nice pair of flats, dress shoes or sneakers for the concert. Please avoid flip flops and heels for safety, as well as scented perfume, cologne, or hair products due to allergies.
REMIND App: If you would like to receive information through text directly to your phone, send the message @nyacdaehc to this number 81010 .
Additional information will be sent via email and Remind app throughout the summer. If you have any questions in the meantime, do not hesitate to contact us.
Sincerely,
Johna Rae Barrow and Jennifer Giustino
NYACDA Elementary Children’s Honor Choir Chairpersons
[email protected]