June 8, 2018
Dear Elementary Children’s Honor Choir Participant and Parent,
Congratulations! You have been accepted to the 2018 NY/ACDA Elementary Children’s Honor Choir taking place on August 13-14, 2018. Please read this letter carefully as it contains extremely important information.
Your black folder has:
- A label with your name, school and assigned voice part
- Choral music (6 pieces)
- Medical form to be completed, notarized and returned by July 1.
REGISTRATION FEE: A registration fee of $125 is due by July 1, 2018. You can pay on-line via PayPal:
Or mail the check (made payable to NY/ACDA) to:
Ann Murphy, NYACDA Treasurer
158 Saint Johns Drive
Rochester, NYÂ 14626
Please note: Scholarship recipients should submit the fee notated in their scholarship award letter.
Late payments will not be accepted. Please contact Johna Rae Barrow as soon as possible if you will not be able to submit payment by the deadline.
MEDICAL FORM: Included in your packet is a medical form. It must be completed, notarized and returned to Eric Williamson by July 1, 2018.Â
HOUSING: Housing arrangements must be made individually. You are not required to stay at the Hilton Albany, however it is very convenient as the Tuesday rehearsal and concert will take place there. Hotel arrangements should be made on your own as soon as possible, as the hotel fills up quickly for the summer music conference. Here is the hotel code: 1MUSIC. Currently the starting rate is $144 a night. All reservations must be made online at www.hilton.com.Â
CHAPERONES: Chaperone names must be submitted with the chorister’s information form. Chaperones will have the opportunity to volunteer to be available for portions of the rehearsals, the Monday evening dinner and other events throughout the two day period. While we do not expect all chaperones to be present at rehearsals, we ask that chaperones are reachable by cell phone should an issue arise.
NAMETAGS: Students must wear nametags to all rehearsals, which will be distributed at registration. (We will not wear nametags for the concert/photo opportunity.)
REHEARSAL/PERFORMANCE SCHEDULE: All Monday rehearsals will be held on the College of Saint Rose campus [Massry Center for the Arts building, 1002 Madison Avenue, Albany, NY 12208] and the Tuesday rehearsal and concert will take place at Hilton Albany [30 Lodge St, Albany, NY 12207] as part of the New York State Summer Music Conference.Â
The tentative schedule for Monday, August 13, 2018 is:
11:30AM – 1:00PM Registration (Lunch before on your own.) – College of Saint Rose
1:00PM – 5:00PM Rehearsal (Students should bring a snack for the break.) – College of Saint Rose
5:00PM – 6:30PM Dinner (Provided for choristers) – College of Saint Rose
6:30PM – 8:00PM Rehearsal – College of Saint Rose
The tentative schedule for Tuesday, August 14, 2018 is:
10:30 – 1:30PM Rehearsal and short lunch break – Hilton Albany
2:00-2:45 PM Concert – Hilton Albany
CONCERT DRESS: Singers will wear the festival T-Shirts with blue jeans (knee-length skirt or pants are acceptable—please no shorts). T-shirts will be distributed to the singers at registration. T-shirts must be tucked in and are only to be worn at the concert. Please make sure hair is clean and out of your face, with limited jewelry worn. Please avoid scented perfume, cologne or hair products due to allergies.
Additional information will be sent via email throughout the summer. If you have any questions in the meantime, do not hesitate to contact me.
Thank you and we look forward to seeing you in August!
Sincerely,
Johna Rae Barrow
Elementary Children’s Honor Choir Chairperson
[email protected]
FORMS: Medical Release Form